Space Planning and Management

Space Planning & Management

Evaluate and plan space usage to maximize efficiency

Space Inventory & Performance

Benefits

  • Allocate space and control cost effectively
  • Evaluate  building performance
  • Integrate with CAD/BIM
  • Generate accurate occupancy reports
  • Access with Web browser or mobile

Features

Space Inventory & Performance

Evaluate and plan space usage to maximize efficiency and decrease total occupancy costs

Benefits

  • Delivers flexible, self-service reporting for effective space allocation and cost control
  • Improves evaluation of building performance and enables accurate benchmarking
  • Enhances design/planning capabilities to use space more efficiently
  • Helps achieve business results with ARCHIBUS Quick-Start, a productivity aid which includes tutorial videos and “How To” instructions
  • Increases productivity with ARCHIBUS All-in-One Home Page with quick access to 80% of tasks

Use the single view, easy to use space console or mobile interface to manage space assignments to departments and employees, plan for future space needs, and report on portfolio-wide space utilization

Knowing how much space an entity has, and how efficiently it is being used, is essential for managing the organization’s Total Cost of Occupancy. To expedite self-service access to space inventory and usage reports for decision support, ARCHIBUS Space Inventory & Performance provides an integrated Web-based solution for viewing and managing an organization’s different types of space (such as departmental boundaries/rooms/common areas, vertical penetrations, service areas, and more) to ensure optimal space allocation. With this application, managers can plan for greater space efficiency by co-locating departments and identifying opportunities for consolidation.

Mobile App

Personnel & Occupancy

Optimize space occupancy rates and improve planning capability to accommodate future expansion, consolidation, or re-balancing

Benefits

  • Provides immediate, accurate reporting of occupancy statistics for space usage and re-balancing purposes
  • Improves forecasting accuracy for future needs based on current room availability and planned occupancy growth
  • Simplifies assignment of employees to temporary or permanent available space using highlighted drawings
  • Communicates occupancy information easily through personalized, intuitive Web-based forms, summary tables, and reports
  • Helps achieve business results with ARCHIBUS Quick-Start, a productivity aid which includes tutorial videos and “How To” instructions
  • Increases productivity with ARCHIBUS All-in-One Home Page with quick access to 80% of most common tasks

Use the Space Console to assign personnel to rooms, identify opportunities for employee colocation, or search for both available space and individual occupants or teams

Immediate access to accurate personnel and occupancy information can often be a challenge to organizations, especially to those who experience high churn rates or are in the process of expanding or consolidating operations. ARCHIBUS Personnel & Occupancy provides managers with a Web-based means to retrieve the information they need from a central repository and link employee information with related space inventories, drawings, planning strategies, and more. The result is improved reporting on employee headcounts and locations, average room areas, room availability, space benchmarking, occupancy rates, and other vital knowledge needed to effectively manage an organization’s total cost of occupancy.

Space Chargeback

Streamline the chargeback process to increase space accountability and reduce occupancy costs

Benefits

  • Improves accuracy of departmental cost reporting for greater accountability on dedicated and common area space costs
  • Assures more accurate planning based on current space costs and planned future growth projections that improve critical decisions on consolidations, moves, and acquisitions
  • Satisfies flexible reporting needs with easy-to-use Web-based features and forms to modify out-of-the-box reports



Easily locate  a variety of space types charged to individual departments, and use detailed chargeback reports to promote departmental accountability

When department managers are internally billed for their use of space, they are more apt to reduce inefficient space usage. That inefficient use of space, when eliminated across multiple departments, can produce not only significant reductions in the space itself, but also in the associated occupancy costs such as utilities, housekeeping, taxes, and more. Web-based ARCHIBUS Space Chargeback provides tools for setting up, calculating, and reporting on the costs for space. The result is improved space efficiency and reduced occupancy costs throughout the entire organization as well as distributed sharing of space information that supports more informed long-term planning and decisionmaking.

Strategic Space Planning

Simplify strategic space planning and forecasting to support multifaceted space planning requirements

Benefits

  • Optimize space planning and forecasting at all levels—from the portfolio, city, site/campus, to the building and room levels
  • Plan short-, medium-, and long-term “what-if” scenarios for organizations of all sizes
  • Simplify strategic space planning, leveraging existing space inventory and use information
  • Ensure that key stakeholders envision and optimize requirements with detailed event-driven
    scenarios, including space configuration/allocation, leased/owned properties, and projects


Plan what-if scenarios of future space requirements for multiple building locations

Real estate, infrastructure and facilities professionals, and teams require the ability to integrate and adjust existing space plans that align with the strategic space plan. They also define specific implementation plan requirements such as real estate transactions and renovation tasks, need to discuss affinities and moves with stakeholders, and flow results to projects, moves, and space inventory. The ARCHIBUS Strategic Space Planning application reduces the effort needed to accomplish these goals by integrating key stakeholders’ information in a single, central enterprise information model.